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Article Permissions

Article Permissions let you restrict access to individual pages. You can control which roles or individual users are allowed to view or edit a specific page, independently of their global role assignments.

By default, a page inherits the access rules of its template and layout. Permissions settings override those defaults for a single article.

When to Use Article Permissions

  • A page contains sensitive or confidential content that should only be visible to certain roles
  • You want a draft page to be editable only by a specific team
  • You need to grant a guest user or contractor access to one page without broadening their global role

Opening Permissions for a Page

  1. Go to the Pages Catalog (Editor home).
  2. Find the page you want to restrict.
  3. Click the More (...) menu on the page row.
  4. Select Permissions.

The Permissions screen shows two tabs: Roles and Users.

Role Permissions

The Roles tab lets you grant or revoke access by role. This is the recommended approach for most situations.

Grant a role access

  1. Open the Roles tab.
  2. Use the search or list to find the role.
  3. Check the Allow box next to the role.
  4. Save.

Revoke a role

  1. Uncheck Allow next to the role.
  2. Save.

User Permissions

The Users tab lets you assign access to individual user accounts, overriding role-level rules.

Grant a user access

  1. Open the Users tab.
  2. Find the user by name or email.
  3. Check Allow next to their account.
  4. Save.

Clearing All Restrictions

To revert a page to default (inherited) permissions:

  1. Open Permissions for the page.
  2. Uncheck all role and user assignments.
  3. Save.

The page will then inherit access rules from the global settings.

Notes

  • Permissions apply to the article at its current version. New versions inherit the same permissions.
  • Permissions affect editor-side visibility, not necessarily public-facing site access (which is controlled by your site's front-end access rules).
  • Only users with the Administrator or Content Manager role can modify article permissions.